In-person Videographer Needed for 2-Day Nonprofit Summit (NYC)

Taproot Foundation is looking for a talented event videographer to help capture the energy, connection, and impact of our Ignite 2025 Summit—a two-day, in-person event in New York City, October 22-23. This is a unique opportunity to contribute your skills to a mission-driven event that brings together leaders from across the nonprofit, corporate, and public sectors.

Key dates:
-Pre-event planning: September (virtual)
-In-person Summit dates: October 22-23 (on-site, approx. 8 hours/day)
-Final delivery: December 1

Scope of work:
-Pre-event planning call to align on vision, shot list, camera angles, and branding
-On-site videography for two full days
-Coverage of keynote speeches and panels, workshop sessions, networking and candid interactions, venue and branding visuals
-Post-production editing
-Delivery of all raw footage

Deliverables:
-Edited highlight video (2-3 minutes)
-3-5 short clips (15-60 seconds for social media)
-Raw footage of key sessions and b-roll delivered within 1-2 weeks of the event
-Digital delivery via shared drive, secure link, or uploaded to Taproot-provided hard drive
-First draft due within 3 weeks, 1-2 rounds of edits with Taproot team, and finals delivered within 5 weeks (or other time mutually agreed upon)
-Rights granted for Taproot Foundation’s use in marketing and communications

Ignite 2025 is more than a conference—it’s a call to action to reimagine pro bono service as essential infrastructure for a stronger, more equitable social sector. Your photographer will help us tell that story by capturing the spirit, professionalism, and purpose of the event to inspire future engagement and support.

We'll kick-off this project with a clear pre-event planning session to align on key moments, brand tone, and storytelling goals. We'll provide you with a detailed shot list, context about Taproot's mission, and guidance on capturing authentic, insightful moments. During the event, you'll be set up by our event producer and will have access to key spaces. We’ll work with you to determine the best way to credit your contribution (e.g., social media shout out, being listed as an in-kind sponsor on the event website, etc.) By ensuring logistical clarity and timely feedback, we'll create the conditions for a smooth experience and impactful visual outcomes.