Payroll System Setup and Compliance Procedures

Project Duration:4–12 weeks

OneSolidarity is a nonprofit serving immigrant communities by helping them overcome language and cultural barriers and social isolation, while bringing hope and support to families with neurodiverse children.

As an entirely volunteer-run nonprofit, we anticipate hiring one or two employees and are seeking an experienced volunteer specialist to help establish a reliable payroll system.

Project Scope:

The Specialist will help us
- Select and set up an appropriate payroll system.
- Identify and prepare required federal and New York State tax registrations.
- Prepare basic employee onboarding documents, including W-4 and other required forms.
- Establish simple, step-by-step procedures for payroll processing, tax filings, and employee record keeping.

Preferred Qualifications
Experience with nonprofit organizations and familiarity with New York State employment and payroll requirements are preferred.

Communication & Availability
We value dependable communication, timely responses, and follow-through. Remote, flexible, project-based support is welcome. Candidates from any location are encouraged to apply.

Expected Deliverables
A functional payroll system, required tax registration checklist, basic employee onboarding forms, and a straightforward payroll procedures guide that OneSolidarity can use for ongoing operations.

Your expertise will help us build a reliable operational foundation and focus on serving our community.

Organization Mission

Our mission is to support immigrant children and families in overcoming language and cultural barriers, strengthening mental resilience, reducing social isolation, and building meaningful human connections that foster a sense of belonging. We work toward a more integrated society where everyone is included and able to thrive.