Last Updated: January 16, 2016
What Information We Collect
Applicants and Volunteers
If you apply to be a volunteer, you may provide us with what is generally called “personally identifiable” information, including contact information (such as your name, email address, physical address and phone number) (“Contact Information”) and employment related information (such as your resume, employment history, online portfolio and your skills). If you wish to donate to Taproot, you may be required to provide credit card or other billing information needed to process your donation. If you are accepted as a Taproot volunteer and participate in any Taproot pro bono project (otherwise known as a “Service Grant”), information related to your participation will be collected by Taproot (such as the Service Grants you’ve worked on and your capacity therein). As an active volunteer, you may also opt to submit additional information to us, such by posting content within our online community (“User Content”) or by adding information to your account (including your public LinkedIn profile or your photo).
If you wish to have your nonprofit organization considered for a Service Grant, you may, as the contact for your organization (“Client Contact”), provide us with Contact Information.
When you visit the Service, we automatically collect information relating to your activity on the Service (including your Internet Protocol address, web browser type, the web pages or sites that you visit just before or just after the Service, pages visited on the Service and the dates and times that you visit). In addition, in the event that you opt in to receiving subscriptions from us (“Subscriptions”), comment on a blog posting or otherwise contact us or participate in an activity on the Service, you may provide us with Contact Information.
Cookies are a standard Internet technology that allows us to store and retrieve your login information on your system. When you visit the Service, we may send one or more cookies – small text files containing a string of alphanumeric characters – to your computer. We use both session cookies and persistent cookies. A session cookie disappears after you close your browser. A persistent cookie remains after you close your browser. By using these cookies, we can “remember” what you have done on the Service before and personalize the Service for you. You may choose not to use persistent cookies, in which case you should elect not to have your password stored during the login or user authentication process. Persistent cookies can be removed. Each web browser implements different functionality, so please refer to the technical support resources that are available in conjunction with your web browser to learn the correct way to modify your cookies set-up. Please note that disabling cookies may prevent you from accessing some of the functionality and Site offerings available via the Service.
How We Use Information We Collect
Depending on your interactions with Taproot, we may use information submitted by you in the following ways:
- as part of the application process if you apply to become a Taproot volunteer or to receive a Service Grant for your nonprofit organization;
- to staff, manage and implement Service Grants;
- to send information to you relating to Taproot, your professional interests or the pro bono/nonprofit sectors (including but not limited to information regarding upcoming or ongoing Service Grants, educational resources and content from the online community);
- to contact you regarding feedback and surveys;
- to provide you with Subscriptions;
- to send promotional or marketing messages, provided you have the opportunity to opt-out of receiving such messages; and/or
- to address any legal issues pertaining to Taproot (including but not limited to intellectual property infringement, defamation or rights of privacy issues).
We also use your information: (a) for purposes of operating and maintaining the Service; (b) to understand the usage trends and preferences; (c) to improve the way the Service works and looks; (d) to improve our marketing and promotional efforts; (e) to create new features and functionality on the Service; (f) to ensure that Users of the Service are abiding by our Terms of Service; (g) to improve, increase the number of, or strengthen partnerships with corporate sponsors or non-profits; and (h) for other non-promotional or administrative purposes such as notifying you of major Site updates or responding to your communications.
We may use automatically collected information to: (a) remember your information so that you do not have to re-enter it during your visit or the next time you visit the Service; and (b) monitor aggregate usage metrics such as total number of visitors and pages viewed.
As part of our referral program, we request Contact Information of our Users’ friends and family whom they think would like to receive information on Taproot. The persons referred to us will be contacted only by our staff. We use and treat information our Users provide about their referrals in the same way we use and treat information about Users who register directly with Taproot.
When We Disclose Information We Collect
Applicants and Volunteers
If you apply to be or participate as a volunteer, we disclose the information you provide us to senior-level volunteers: (a) as part of your application process to become a Taproot volunteer; and (b) for the purposes of staffing volunteer teams to work on Service Grants. Typically, only a small fraction of volunteers are senior-level volunteers.
Volunteers who have been assigned to a Service Grant have access to the Contact Information of the other volunteers who are participating in that Service Grant. In addition, such information may be provided to the nonprofit organization that has received the Service Grant.
We disclose Contact Information for our Client Contacts to our volunteers.
Our online community is, or likely will be made, available to other volunteers, staff members, and employees of our nonprofit or corporate partners (“Participants”). If you participate in our online community or consent to us disclosing your information to the online community, the following information may be made available to the other Participants: (a) any User Content; (b) Contact Information that you have submitted to us (including but not limited to your name and geographic area); (c) any optional information that you have provided to us for this purpose (including your photo and public LinkedIn profile); and (d) information related to your involvement with Taproot and its Service Grants (including the Service Grants you’ve worked on, the nature of such Service Grants, and your role within the relevant volunteer teams). In addition, User Content may be made publicly available in the form of a newsletter, email or other form of communication. Please note that Taproot may include your first name, photo, employment related information and background information with the publicly available User Content but will not include any other personally identifiable information without your consent.
We may share automatically collected and other aggregate non-personally-identifiable information with interested third parties to assist them in understanding the usage patterns for certain content, services, advertisements, promotions and/or functionality on the Service.
We may also implement third-party content or advertising on the Service that may use clear gifs or other forms of web beacons, which allow the third-party content provider to read and write cookies to your browser in connection with your viewing of the third party content on the Service. Additionally, we may implement third party buttons (such as Facebook “like” or “share” buttons) that may allow third parties to collect information about you through such third parties’ browser cookies, even when you do not interact with the button. Information collected through web beacons and buttons is collected directly by these third parties, and Taproot does not participate in that data transmission. Information collected by a third party in this manner is subject to that third party’s own data collection, use, and disclosure policies.
We may work with different companies who offer services that can assist us in better understanding how Users of our Services interact with and use our Services. For example, we may use a product called Google Analytics, which permits Google to use technologies such as web beacons and cookies to collect certain non-personally identifiable information that helps us understand your usage of our Service. We may permit Google and other third party analytics providers to combine information collected through our Service with information collected from third party services, and these analytics providers may use this information to help us better understand our users, and these analytics providers may also use this information to help their other customers better understand their users. Google provides some privacy options described at www.google.com/policies/privacy/partners/. Additionally, we may use Google Analytics for Display Advertisers, which enables Google to collect, use, and disclose information in connection with certain advertising activities. You may opt-out of Google Analytics for Display Advertising and customize Google Display Network ads at https://www.google.com/settings/ads.
We may also disclose the information you provide us if we reasonably believe that doing so is required by law or is in our interests to protect our property or other legal rights or the rights or property of others.
We also reserve the right to disclose your information that we believe, in good faith, is appropriate or necessary to (i) take precautions against liability, (ii) protect ourselves or others from fraudulent, abusive, or unlawful uses or activity, (iii) investigate and defend ourselves against any third-party claims or allegations, (iv) protect the security or integrity of the Service and any facilities or equipment used to make the Service available, or (v) protect our property or other legal rights (including, but not limited to, enforcement of our agreements), or the rights, property, or safety of others.
You will have the ability to opt-in in the event that we share your information with other third-party organizations for: (a) their marketing or promotional uses; (b) your receipt of specific Subscriptions; or (c) various other programs or features.
Protecting the privacy of young children is especially important. Our Service is not directed to children under the age of 13, and we do not knowingly collect personally identifiable information from anyone under the age of thirteen (13) without requiring parental consent. Any person who provides information to Taproot through the Service represents that they are 13 years of age or older. If you are under 13 years of age, then please do not use or access the Service at any time or in any manner. If we learn that personally identifiable information has been collected on the Service from persons under 13 years of age and without verifiable parental consent, then we will take the appropriate steps to delete this information. If you are a parent or guardian and discover that your child under 13 years of age has obtained an account on the Service, then you may alert us at firstname.lastname@example.org.
The Service contains links to other websites. Taproot is not responsible for the privacy practices or the content of such sites. If you have questions about the privacy policies of those websites, please visit them directly.
To protect your privacy and security, we take reasonable steps to verify your identity before granting profile access. You are responsible for maintaining the secrecy of your unique password and account information at all times.
The Service has commercially reasonable safeguards in place to protect against the loss, misuse and alteration of the information under our control. Notwithstanding these efforts, we can make no assurances that the information you submit will be secure, and that unauthorized third parties will not be successful in breaching our security measures and accessing your information. If we learn of a security systems breach, then we may attempt to notify you electronically so that you can take appropriate protective steps. By using the Service or providing personal information to us, you agree that we can communicate with you electronically regarding security, privacy and administrative issues relating to your use of the Service. If a security breach occurs, we may post a notice on the Service or send an email to you at any email address you may have provided to us. Depending on where you live, you may have a legal right to receive notice of a security breach in writing. To receive a free written notice of a security breach (or to withdraw your consent from receiving electronic notice) you should notify us via email at email@example.com.
Special Note to International Users
The Service is hosted in the United States and is intended for Users located within the United States. If you are a User accessing the Service from the European Union, Asia or any other region with laws or regulations governing personal data collection, use and disclosure, that differ from United States laws, please note that you are transferring your personal data to the United States which does not have the same data protection laws as the EU and other regions, and by providing your personal data you consent to:
- the transfer of your personal data to the United States as indicated above.
Changing Your Information
Because we want our Users to feel completely comfortable using the Service, we provide you with various opportunities to control how the information you provide to us is used.
To unsubscribe from a Subscription, follow the “Unsubscribe” link at the bottom of any email we send you. You will not receive any further communication from us within one week of us receiving your request.
To have us cancel your account, send an email request to firstname.lastname@example.org. Be sure to send this message from the email address you provided us in your registration.
If you would like to change any of your Contact Information in our database, you can do so by logging onto your account and following the directions. This process will automatically change the information contained in our database.
In the Event of Merger or Sale
If Taproot should ever file for bankruptcy or have its assets sold to or merge with another entity or change control as a result of any acquisition, debt financing, or similar transaction, information Taproot receives from you through the Service is a Taproot asset and may be transferred and disclosed to such acquirer, successor or assignee.
If you have questions about this privacy statement, the practices of the Service, or your dealings with Taproot, you can contact: